Trusted by Families across Aberdeenshire for over 25 years
Privacy Policy
Effective Date: June 2026
At KDance, we are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what information we collect, why we collect it, how we use it and your rights under UK data protection law.
Who We Are
KDance is a dance school providing classes for children and adults throughout Aberdeenshire.
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:
Email: info@kdance.co.uk
What Information We Collect
Depending on the services you use, we may collect:
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Parent or guardian names
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Student names and dates of birth
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Postal address
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Email address
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Telephone numbers
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Emergency contact details
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Medical information relevant to participation in dance classes
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Attendance records
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Payment information
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Photography and video consent preferences
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Communication preferences
We only collect information that is necessary to provide our services safely and effectively.
How We Use Your Information
We use your information to:
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Manage class registrations and memberships
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Process payments
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Communicate important information about classes, events and timetable changes
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Provide a safe environment for our dancers
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Maintain attendance and safeguarding records
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Respond to enquiries
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Send marketing communications where you have chosen to receive them
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Meet our legal and safeguarding responsibilities
Our Legal Basis for Processing
We process personal information under one or more of the following lawful bases:
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Performance of a contract
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Legal obligation
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Legitimate interests
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Consent (for example photography or marketing communications)
Children's Information
As many of our dancers are children, personal information is provided by parents or legal guardians.
We take extra care when handling children's personal information and only collect what is necessary to provide a safe and enjoyable experience.
Photography & Video
We will only use photographs or videos where appropriate consent has been provided.
You can update your photography preferences at any time by contacting us.
Who We Share Information With
We do not sell your personal information.
We may share information with trusted service providers who help us operate KDance, including:
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DanceBiz / ThinkSmart
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GoCardless
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Wix
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Jotform
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Google Workspace
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Meta (Facebook and Instagram)
These providers only process information on our behalf and are required to protect your data.
We may also disclose information where required by law or where necessary to safeguard a child or vulnerable adult.
Keeping Your Information Secure
We take appropriate technical and organisational measures to protect your personal information from unauthorised access, loss or misuse.
Access to personal information is restricted to authorised members of the KDance team.
How Long We Keep Your Information
We retain personal information only for as long as necessary to provide our services and meet our legal, accounting and safeguarding obligations.
When information is no longer required, it is securely deleted.
Your Rights
Under UK GDPR you have the right to:
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Request access to your personal information
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Request correction of inaccurate information
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Request deletion of your information where appropriate
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Request restriction of processing
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Object to certain types of processing
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Withdraw consent where processing is based on consent
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Request a copy of your personal information where applicable
To exercise any of these rights, please email info@kdance.co.uk.
Cookies
Our website uses cookies to improve your browsing experience and help us understand how visitors use our website.
You can manage your cookie preferences through your browser settings.
Changes to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact us:
Email: info@kdance.co.uk
If you are unhappy with how we have handled your personal information, you also have the right to contact the Information Commissioner's Office (ICO):